We audit 90 days of your SPAs, ship-and-debit claims, rebate tiers, and co-op accruals. You see the recovered dollars in 14 days. You pay only when we collect, 10% of what we recover. No platform fee. No ERP integration. No risk.
The typical mid-market distributor leaves 1-3% of revenue with manufacturers every year through these four channels. The audit quantifies each one in dollars, with the specific manufacturer, SKU, and invoice behind every number.
Every Special Pricing Agreement with a manufacturer triggers a claim against an invoice. Most distributors capture the obvious ones and miss the long tail, sub-$5K claims that aren't worth a human's time to file. They add up to six figures a year.
Manufacturer issues a credit memo for the spread between standard cost and contract price. You're supposed to match every shipment to the right claim. In practice, claims fall out of sequence, get misapplied, or never get filed when the customer changes or the SKU substitutes.
You're three SKUs short of the next rebate tier in December and nobody flags it. Or the tier resets and the reset rules differ across 25 manufacturers. The dollars that should have triggered at year-end stay on the manufacturer's balance sheet, not yours.
Every major manufacturer funds co-op marketing tied to qualifying invoices. The accruals build, the use-by date passes, and the dollars revert. Most distributors burn 30-60% of their co-op pool every year because nobody owns the calendar.
Assumes 1-2% of revenue recoverable in year one (conservative, most distributors recover more once continuous capture is running). Net column shows dollars to your P&L after our fee.
| Revenue | Active Programs | Year-One Recovery | Our 10% Fee | Net to Your P&L |
|---|---|---|---|---|
| $50M | 20-30 active manufacturer programs | $500K-$1M | $50K-$100K | $450K-$900K |
| $200M | 30-50 active manufacturer programs | $2M-$4M | $200K-$400K | $1.8M-$3.6M |
| $500M | 40-80 active manufacturer programs | $5M-$10M | $500K-$1M | $4.5M-$9M |
Every recovered dollar is traceable to a specific manufacturer, agreement clause, and invoice line, auditable end-to-end.
No ERP integration. No procurement cycle. Send us your agreements and invoice exports; we deliver a board-ready report two weeks later.
You send manufacturer agreements (PDFs are fine), 90 days of invoice exports from your ERP, and rebate program terms. We do not connect to your ERP, your manufacturer portals, or your bank. Nothing writes back.
Agents read every agreement, match every qualifying invoice to its rebate program, recompute tier thresholds, recalculate ship-and-debit owed, and identify co-op accruals at risk of expiring. Every dollar is traceable to a specific manufacturer, SKU, and invoice line.
You get a board-ready report: total recoverable dollars, per-manufacturer breakdown, named claims ready to file, tier thresholds about to miss, and co-op accruals at risk. You keep the report. You decide what to file.
If you want us to file on your behalf, we do, through the same channels your AP team uses today. You approve every claim before it goes out. The agent runs continuously after the audit, catching new claims as invoices clear.
Read-only · Zero writes to your ERP · SOC 2 Type II
We never touch P21, Eclipse, NetSuite, SAP, or Infor. Agreements as PDFs, invoices as CSV, rebate programs in whatever format you have. We normalize during ingest. Your auditor gets more evidence, not less.
Rebate recovery isn't a new category. What's new is what agents do to the unit economics of a claim. Anything below $5K used to be uneconomical to chase. That floor just dropped to ~$50.
$300-$500 in fully-loaded labor per claim filed. Anything under $5K isn't worth chasing.
$20-$30 per claim with agents. The entire long tail, thousands of sub-$5K claims per year, becomes recoverable.
Every SPA is a bilateral PDF with bespoke terms, edge cases, and exclusions. An analyst can read maybe 50 a quarter accurately.
Agents read all 50 in an hour, flag every term that affects the claim math, and surface exclusions humans miss.
Quarterly true-ups, year-end scrambles, missed deadlines. Some claims expire before anyone gets to them.
Every new invoice that clears is matched to its rebate program the same day. No backlog, no expirations.
6-month implementation, six-figure annual ACV, dedicated rebate analyst required to operate, focused on the known claims your team already files.
14 days to first audit report. No platform fee. No analyst headcount. Agent finds the claims your team has never filed.
8-12 week engagement, 30-35% contingency on recovered dollars, one-time capture. You go back to leaking the day they leave.
Continuous recovery, 10% success fee, no engagement letter. Audit, then ongoing capture under the same agreement.
Processes the known, named claims tied to obvious agreements. Sub-$5K claims, expiring co-op, and edge-case tier math get triaged out for time reasons.
Agents make every claim economical, including the long tail your analyst never has time to file.
Gross margin, directly. Recovered rebates flow through COGS as credits, no revenue recognition change, no new line items, no GAAP gymnastics. The success fee is opex and is netted out of the recovered dollars before they hit your P&L if you prefer.
No. We work from exports: 90 days of invoice line items in CSV, manufacturer agreements as PDFs, rebate program terms in whatever format you have them. The agent has zero write access to P21, Eclipse, SAP, NetSuite, Infor, or anything else. Read-only, ingest-only.
We surface the source documents, the specific invoice, the specific agreement clause, the specific tier math. You decide whether to push. Most disputes resolve at the data layer because the claim ties back to their own agreement. We don't escalate without your approval.
They're contractually obligated to honor the programs they signed. We file through the same AP channels your team already uses; from the manufacturer's perspective, nothing changes except claim volume. In practice, the larger manufacturers prefer cleaner reconciliation, it reduces their own dispute volume.
Your analyst captures the known, high-dollar claims tied to obvious agreements. They don't have time to chase 1,200 sub-$5K claims a year, recompute tier math across 40 manufacturers monthly, or audit every co-op accrual against expiration dates. Agents do that work at $20 per claim instead of $400.
Zero out-of-pocket. The audit is free. We bill 10% of dollars recovered after you've collected them. If we find nothing, you owe nothing. If we find $2M, you net $1.8M and we get paid out of the upside. There is no scenario where this costs you money.
No. We've audited distributors whose agreements live in three different SharePoint folders, two filing cabinets, and one person's email. The data normalization is part of the audit, the byproduct is a clean rebate-management database you keep.
A board-ready report: total recoverable dollars with manufacturer-level breakdown, named claims ready to file, tier thresholds at risk, and co-op pool status. Yours to keep regardless of whether you continue. If you don't file with us, you can file yourselves, we just won't catch the next quarter's claims.
A single agreement. No platform fee. No tiers. No long-term contract.
No setup fees · No platform fee · No long-term contract · Read-only access
Once the agent has your supplier-side data flowing, two adjacent products plug in without a second integration.
Recover 2-5% of gross margin leaking to customer-side discounting, stale contracts, and vendor cost lag. Quote Guard, Agreement Watch, Promo Monitor, Drift Detector.
Automate PO intake, SKU matching, pricing validation, and order entry. Operations product for the Ops/GM buyer, not the CFO.
14-day audit. Board-ready report: total recoverable dollars by manufacturer, named claims ready to file, tier thresholds at risk, co-op pool status. Yours to keep regardless of whether you continue with us.